June 13th, 2011
6:30 p.m.
The Town Board of the Town of
Kenneth Lauderdale Supervisor
John Metcalf Councilman
Ted Fitch Councilman
Julie VanLeeuwen Councilman
John Sloan Councilman
Also present: Carol & John Spellman, David & Louise Broach, Thomas & Sissy Grabbatin, Victor Townsend, Ruby Washburn, Leon & Elaine Gaklik, Fred Baker, Joseph Verdi, Jenny Snyder, Allen Sherman-Highway Superintendent, Tom Whitcomb-CEO.
Carol Spellman attended the meeting in the interest of the Summer Youth Recreation Program. She stated that due to knee surgery she would like to hire an additional adult to share the position of Director. It was requested that Colette Amico share the director position with her. Mrs. Spellman also requested that the board re-consider the budget line item for personnel services as she would like to continue with three (3) assistant directors. Councilman VanLeeuwen explained that the budget was reduced as school summer activities and the unusual weather conditions last summer caused a decline in attendance justifying two (2) assistant directors rather than three (3) as in previous years. Discussions were also held regarding the use of the school gym in case of emergencies and to help with increased attendance combining SAFE activities. A motion was made by Councilman Sloan seconded Councilman Metcalf to approve the following assistant positions at minimum wage, bi-weekly and the director position to be at a salary of $1,200 pro-rated between the two directors. All members voted “aye” and the motion carried. Positions as follows:
Carol Spellman Director
Colette Amico Director
Joseph Ellinger Assistant Director
Amber Goble Assistant Director
Kaitlyn Colquhoun Assistant Director
Councilman Fitch further stated in reference to a budget increase of approximately $870.00 for the additional assistant – it was suggested that the budget remain as is and the Director send an assistant home if the attendance does not warrant a third assistant, further stating that the board consider an increase to the budget when the need arises. Board in agreeance.
Sandi Bastedo, Creating Healthy Places Coordinator, for Cooperative Extension attended the meeting in the interest of “Complete Streets” a project that promotes making roads safe for everyone. After a brief slide show presentation and discussions the board decided to make available a facility for a one (1) day workshop hosted by Cornell Cooperative Extension for the planning of a “Complete Streets” policy. Supervisor Lauderdale to further review dates and times with Mrs. Bastedo.
Leon Gaklik inquired on the cost of the “Main Street Lighting Project”. Supervisor Lauderdale noted that this was a Chamber of Commerce project that was done through “
Supervisor Lauderdale noted that a public hearing needs to be set for local law #3-2011 entitled “Abolition of Elective Office of Highway Superintendent and Creation of the Appointive Office of Highway Superintendent of the Town of
Supervisor Lauderdale stated that the draft zoning law has been completed and a public hearing needs to be set for the public review and comment. A motion to set the public hearing to hear comments on the Draft Zoning Law for July 20th, 2011 at 6:30 p.m. at the
The Highway Superintendent requested permission to replace the gear box on the Alamo Mower. Much discussion was held regarding maintenance issues, usage, and alternatives if not replaced. Highway Superintendent stated that the replacement was not due to maintenance issues but the age of the mower, further stating that the mower is used three (3) or four (4) times a year and if not replaced roadsides will not be mowed as often. The following resolution was presented by Councilman Sloan:
Resolution No. 17-2011
Highway Department
Authorization for the Replacement of the Gear Box on the
Increase Appropriations General Repairs DA5110.4
WHEREAS, the Highway Superintendent informed the Town Board that the gear box on the Alamo mower needs to be replaced, and
WHEREAS, the approximate cost of repair is $1,600.00; and
WHEREAS, the highway department uses such mower three (3) to four (4) times a year for the mowing of roadsides; therefore
BE IT RESOLVED, that the Town Board authorizes the expenditure of $1,600.00 for the replacement of the gear box on the
BE IT FURTHER RESOLVED, that General Repairs Appropriations be increased to cover the cost of replacement in the amount of $1,600.00.
A motion to adopt the above resolution as written was made by Councilman Metcalf seconded by Councilman VanLeeuwen. All members voted “aye” and the motion carried.
Victor Townsend inquired about the county reimbursing municipalities for mowing county roadsides. Supervisor Lauderdale explained that the reimbursement is approximately $210 a mile and would not be economically feasible for
CEO – Tom Whitcomb requested on behalf of the Savannah Fire Department that the firework permit fee for this year’s Potato Fest be waived. A motion to waive the $50 firework permit fee for the Potato Festival was made by Councilman John Sloan seconded by Councilman Metcalf. All members voted “aye” and the motion carried.
Department Reports
Water/Sewer Department – No report at this time
Highway – Amendment to the State 2010/2011 Snow & Ice Agreement
The following Resolution was presented by Councilman Metcalf:
Resolution No. 18-2011
2010/2011 Snow & Ice Contract
Amendment to Change the Estimated Expenditure
For the Snow & Ice Agreement
WHEREAS, due to the severity of the winter during 2010/2011 the Town of Savannah requests that the municipal snow and ice agreement estimated expenditure be revised to reflect the additional lane miles of state road that were plow/treated during the winter season, and
WHEREAS, in order for TMD to make the adjustment payment on indexed lump sum snow and ice contracts that had payment factors over 1.00 and fuel adjustment payments the municipalities have to amend the first S&I Contract, therefore
BE IT RESOLVED, that the Town Board of the Town of
A motion to adopt the above resolution as written was made by Councilman Fitch seconded by Councilman Sloan. All members voted “aye” and the motion carried.
Assessor – No report at this time
Code Enforcement – Monthly Report
Supervisor Report:
Supervisor Lauderdale explained that the Wayne County Cable Council meetings continue with discussions regarding the extension of cable to areas otherwise not serviced. Further explaining that regulation for purposed extensions is to include 20 residential homes per mile of extension.
Supervisor Lauderdale gave a status report on Sewer District No. 1 noting that the CDBG grant application has been submitted for $600,000.
The following Correspondence was read:
1) M&T Bank Updates
2) Letter from Norman & Suzanne Payne – Request Hook-up to SD #2
After much discussion it was decided to grant Mr. & Mrs. Payne’s request to hook into Sewer District #2 with all costs for the hook-up to be paid for by the Payne’s including but not limited to any work or equipment use by Town personnel. It was further decided that all work to be monitored and approved by the Code Enforcement Officer, Water/Sewer Superintendent and Highway Superintendent.
3) NYMIR – Member Capital Distribution Return
4) Department of the Army – Permit to perform water improvements – Water Project 2010
The following bills were presented for audit:
General Fund Abst. #6 Claim #103-122 $ 10,103.33
Highway Fund Abst. #6 Claim #67--78 $ 17,472.25
Water District Abst. #6 Claim #56-66 $ 3,936.93
Sewer District 1 Abst. #6 Claim #17-20 $ 191.14
Sewer District 2 Abst. #6 Claim #18-21 $ 1,376.08
Sewer District 3 Abst. #5 Claim #14-16 $ 105.36
Sav. Lighting Abst. #6 Claim #5 $ 664.47
So. Butler Lighting (refund) Abst. #3 Claim #2 $ 0.00
Capital Project Abst. #3 Claim #4 $ 2,120.00
A motion to pay the bills as presented was made by Councilman Fitch seconded by Councilman Metcalf. All members voted “aye” and the motion carried.
A motion to enter executive session to discuss personnel issues was made by Councilman Fitch seconded by Councilman Metcalf. All members voted “aye” and the motion carried.
Executive Session – 7:55 p.m.
Out of Executive Session – 8:30 p.m.
As all business was complete a motion to adjourn was made by Councilman Fitch seconded by Councilman Sloan. All members voted “aye” and the motion carried.
Julie Carey-Town Clerk
